RFQ
Attachment B | Attachment C

 DELTA AREA TRANSIT AUTHORITY

 
REQUEST FOR QUALIFICATIONS (RFQ)
FOR ARCHITECTURAL AND ENGINEERING (A&E) SERVICES
TO DEVELOP CATEGORICAL EXCLUSIONS
TO EXEMPT FUTURE CONSTRUCTION FROM NEPA
 
DATA Solicitation Number: 2012-0070/P10
 
 
Release Date:
August 2nd, 2018
Deadline for Proposals:
September 5th, 2018
Executive Director, John Stapleton
 
Contact Information:
John Stapleton – director@sctransit.org
Cherie Gagnon – cherieg@databus.org
 
No phone calls will be accepted. Vendors may submit their questions or clarifications about this RFQ to the email addresses above by the date specified in the RFQ.
 
 
 
 
 
 
 
 
 
 
 
 
 
Scope of Service:
Delta Area Transit Authority, 2901 27th Avenue N, Escanaba, Michigan, (hereafter referred to as DATA), is seeking architectural and engineering services (A&E) to complete a Categorical Exclusions (CE) for our facility at 2901 27th Avenue North, Escanaba, Michigan. The CE is required by the Federal Transit Administration (FTA) to exempt the site from the National Environmental Policy Act (NEPA). The CE requirements are attached (Attachment B).
 
The FTA requires the A&E services be procured according to the Brooks Act on a qualifications basis.
 
Timely completion of this project is important. Subcontracting is allowed.
 
Proposal Content:
Submissions must include the Qualifications Cover Page, Attachment C, signed in ink by an authorized official of the submitting organization. No copies will be accepted.
 
Submission can be brief (two to three pages acceptable). Submissions must include a description of the business organization, the firm’s experience developing CEs, the qualifications of individuals performing the work, and three references with the references’ contact information.
 
DO NOT send price information with the qualifications. The agency will negotiate price with the top scoring firm and the firm must provide a derivation of cost at that time. If the agency is unable to successfully negotiate price with the top scoring firm, the agency will end negotiations and negotiate price with the next highest scoring firm.
 
 
Qualifications Submission:
Firms must email one copy of their qualifications to John Stapleton at director@sctransit.org and submit the original plus two copies of their qualifications to the Delta Area Transit Authority, 2901 27th Avenue N, Escanaba, Michigan 49829. Printed proposals may be submitted by mail or hand delivery in an envelope marked “A&E Services”. All qualifications must be received by 4:00 P.M. on September 5th, 2018.  Hand delivered qualifications must be delivered between 8:00 am and 4:00 pm. Late submissions will not be accepted. Qualifications may be withdrawn by written request prior to the due date.
 
Conditions for Qualifications:
Submitted qualifications become DATA’s property. The contents of qualifications are considered valid for one hundred and twenty (120) days after the submission deadline. DATA reserves the right to waive any informalities or minor defects and to accept or reject any or all of the submitted qualifications or postpone the qualifications due date for sound, documentable, business reasons. Conditional qualifications will be considered non-responsive and may be rejected unless DATA gives specific approval to a written request received at least ten (10) working days prior to the due date. This RFQ does not commit DATA to award a contract, to pay any cost incurred in the preparation of qualifications, or to preclude DATA from canceling, in part or in its entirety, this RFQ for sound, documentable, business reasons.
 
This solicitation will result in a firm fixed price contract.
 
Questions about this RFQ must be submitted in writing by email to John Stapleton at director@sctransit.org or to cherieg@databus.org Phone calls involving the RFQ or related questions will not be accepted. All questions and answers related to this RFQ, and any addendums, will be sent to vendors who were sent an RFQ or who have submitted questions or proposals, and will be posted on DATA’s website at www.databus.org. All questions and/or comments must be received at least ten (10) working days prior to the proposal due date. Verbal comments are not part of this solicitation. Any contact or attempt to contact any other employees not specified in this RFQ will result in the immediate disqualification of the vendor.
 
Site visits are welcomed Monday through Friday, between 8: AM – 4:00 PM, at our facility, please call in advance to schedule a time.  Address of site location is 2901 27th Avenue N, Escanaba, Michigan. Direct questions on the site visit to John Stapleton, Executive Director.
 
 
Terms and Conditions:
This project is funded by the Federal Transit Administration (FTA) and the Michigan Department of Transportation (MDOT). It is subject to federal and state guidelines. The federal requirements for this project are the Federal Clauses Professional A&E Less Than $150,000, as attached as Attachment A and available on the internet. Page 1 of the clauses must be signed and included with the submitted qualifications. The selected firm may need to have a 3rd party subcontract approved by MDOT.
 
 
 
 
 
 
 
The selected vendor will receive a written Notice to Proceed from DATA. DATA reserves the right to cancel the contract with thirty (30) days by written notice. All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the contract.
 
The firm agrees to indemnify and hold DATA, its officers, agents, employees and/or trustees, harmless from and against any and all claims or causes of action brought against DATA and from any and all damages, losses, expenses, attorney fees, costs and liabilities sustained by DATA arising out of any claimed defect in the goods and services provided by the firm. The firm’s obligation under this paragraph shall include the obligation to indemnify and hold DATA harmless for negligence, whether active, passive or concurrent, in the performance of DATA’s duties and obligations pursuant to this project and agreement.
 
 
Evaluation Criteria:
The evaluation criteria for this solicitation are listed below:
 
·         Documented ability to provide the A&E services
·         Staff qualifications
·         Three (3) Past References SEE Evaluation Criteria sheet added with this email attachment highlighted in
 
The selection panel members are the agency’s Executive Director, Operations Supervisor, and Office Manager.
 
Any submitter falling within a competitive range as determined by the selection panel may be asked to give a presentation to the selection panel about the submitter’s abilities and qualifications, and to answer any DATA questions about the submitted qualifications. The original scoring of evaluation criteria may be modified based on the results of the interview. The agency reserves the right to award A&E Services to the qualifications providing the Best Value to the agency. The award will only be made to a responsive and responsible firm.
 
Protests of the solicitation documents must be received 10 business days before the proposal due date. Protests of the award decision must be received within five days of the award.
 
 
 
FORM A – Professional A&E Less Than $150,000 - This form can be found on MDOT Website
     under “PROCUREMENT GUIDELINE”
                (then select “CONTRACT CLAUSES)
    
Attachments:
Attachment B – INFORMATION REQUIRED FOR PROBABLE CATEGORICAL EXCLUSION (23 CFR Part 771.118)
Attachment C – Qualifications Cover Page
 





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